Gym Re-opening Checklist

Gym Re-opening : Gyms, personal training studios, boutique fitness centers are on the way back. There are a lot of things to consider as part of the process. As we like to say: “Failing to plan is planning to fail.” So here is a quick list of things to check that you have covered off on.


  • Refer to the Fitness Australia Framework of Operations for Fitness Facilities under COViD-19 Restrictions.
  • Check State Government and Local Government Guidelines.


  • Membership hold or opt-out options for those not yet comfortable returning.
  • Membership options to fit with clients current financial / health constraints.
  • Virtual options to stay engaged with members and community.
  • In-person and virtual training blend.
  • Modifications for high-risk / vulnerable populations e.g. exclusive hours of operation for elderly members.
  • Equipment rentals for members in virtual classes.


  • Communication strategy to keep members / clients informed on re-opening, membership options, facility procedures.
  • Multiple channels: social media, email, phone, in-person signage.
  • Email / SMS text automations for quick messages.
  • Signage -hand washing / other safety.
  • Member Code of Conduct
    • Workout gear / shoes washing upon re-entry to your home.
    • Own workout equipment.


  • Update waivers and policies for COVID-19 (use of facility during the COVID-19 carries risks which the customer voluntarily assumes.)
  • Consult lawyer

Staff Communication

  • Internal messaging for consistent communication.
  • Communicate re-opening program guidelines.
  • Regular cadence for communicating updates with staff.
  • Staff members on leave
  • Cleaning protocols : daily / weekly
  • Staff code of conduct

Staff Recommendations

  • Staff training on cleaning and safety.
  • COViD Safe work environment
  • Employee health checks
  • Employee falls ill guidelines (workers compensation / insurance)
  • COVID Coordinator (leader and inspector.) to stay up to date with COVID-19.
  • Emphasize commitment to minimize the potential transmission of the virus.
  • Mental health strategies
  • Secure, compliant system for documenting medical and testing information.

Gym Re-opening – Facility Layout

  • Capacity guidelines for facility and areas.
  • Layouts for group exercise.
  • Visible tape and/or signage to establish traffic flow.
  • Contact-less hand-sanitizing stations
  • Layouts for equipment

Equipment and Machines

  • Deactivate every other machine for social distancing
  • Signage around equipment re: sanitize before and after use.
  • Outline and Order Hygiene Supplies (gloves, hand sanitizer, face masks.)
  • Delays in delivery.
  • Hygiene Cleaning.

Front Desk and Check In

  • Entry, sanitary hygiene station, temperature check-in station separation
  • Maximum capacity standards for facility.
    • Schedule appointments
    • “clicker” counting
    • alphabetical access based on surname
  • Lines – outline spaces to stand with social distancing guidelines.
  • Plexiglass shields to protect front desk staff.
  • Key cards or contact-less scanners
  • Touch-pads – disposable cotton swabs for use or regular cleaning strategy.
  • Temperature checks on entry.
    • If someone has a high fever, ask them to leave and not return until fever-free without medical intervention for three days.
    • Cleaning towel and personalized spray bottle of sanitizing solution for cleaning equipment.

Group Classes

  • Visible tape to outline social distance in group exercise areas.
  • Extra space for dynamic movements
  • Utilise outdoor spaces
  • Advanced registration
  • Monitor attendance to stay within participant counts
  • Stagger entry and exit of participants before and after classes.
  • Allow buffer time to clean between classes. (slightly shorter than normal.)

Lockers and Change Rooms

  • Close non-essential lockers and showers.
  • Signage for hand-washing

Big Picture Planning – Gym Re-opening

  • Pandemic recovery plan.
  • Operational emergency team
  • Communications strategies.
  • How to message community of a positive test
  • Contingency plan of a virus resurgence after re-opening.
  • Economic impact of different scenarios
  • Supply needs and delivery delays.
  • Mental health

If you found this article of use, you may also enjoy Virtual Fitness, Weight Room Safety Tips, or Online Trainer Tips.

Learn more about gym management and controlling risks within the Diploma of Fitness.